(PMO) will support the Project Management Office and Manager (PMO) in the day-to-day running of the Programme Office. The AM/DM (PMO) will assist in management of the Project Plan; tracking and reporting on dependencies and key deliverables. He will be responsible for tracking project costs in terms of actuals, accruals and forecasts (derived from the plans), and will work with Finance to ensure prompt reconciliations and payments.
The AM/DM (PMO) will produce regular status reports, manipulating financial summary data into graphs and summarizing developments around deliverables, costs and risks. He will also support the Manager (PMO) in the creation of MIS, and other analysis packs as required.
The AM/DM (PMO) may be required to supervise programme office administration duties as required, specifically monitoring the PO Inbox (if any), arranging / minute taking meetings, and management of other project assets.
Supporting the PMO in maintaining the project plan (levels 1, mid-level and 2)
Ownership of the RAID Log, chasing for status updates from the teams
Reporting progress on key deliverables to the Project Teams, chasing on overdue items
Identification and recording of dependencies, in collaboration with the PMs
Tracking project costs and forecasting
Preparation of Project Status Reports and MI reports, and other analysis reports
Creation of cost & deliverable summaries for reports
Completing a monthly reconciliation of the Finance report vis--vis the internal PO budget trackers, and advising Finance of the differences, if any
Assisting the Manager - PMO in the production of meeting packs and other MIS for key meetings
Maintaining a central repository of all project related documentation
First point of contact for project Change Requests (CRs) and owner of the Change Log, distribution / collation of CR impact assessments, and reporting & communication of CR developments
Identify new project opportunities within the business area, and proactively pitch for more work for Knowledge services as a whole, including building the PMO vertical even further
To demonstrate a positive risk, compliance and control culture through the identification, assessment, monitoring and management of risks and issues within the business area, alongside ensuring timely and appropriate resolution of control weaknesses, actions and failures that arise.