Manager Travel&Expense

ABC Consultants Pvt. Ltd.
  • Mumbai
  • 10-19 lakh
  • 8-20 years
  • 29 Jan 2016

  • Operations

  • Pharmaceuticals/ Life Sciences/ Clinical Research
Job Description

Job Summary :The Manager T&E will be responsible for driving travel expense process, ensuring compliance with travel policy, process transitions and flawless service delivery in a consistent and standardized manner for multiple global locations from India. This individual will provide strategic leadership to a team of shared services' associates in India. Reporting to the Senior Manager Global T&E and CCA, this individual will also support technology and service delivery vision specifically for T&E.

Principal Responsibilities
1. Work very closely with the Senior Manager, T&E and CCA to drive a consistent and common approach to T&E, CCA across all of global entities.
2. Provide strategic direction and oversight of the global T&E process from Mumbai, India
3. Provide direction and guidance to the T&E associates based in India
4. Overseeing India T&E shared services function to ensure timely booking and payment of T&E claims for entities globally
5. Implement process to ensure employees adhere to the Corporate Travel Policy, with standardized process for reporting for noncompliance
6. Responsibility to verify that T&E transactions comply with policies and procedures
7. Manage employee relationship and maximize the level of customer service to internal stakeholders
8. Handle employee T&E payment enquiries
9. Refine policies as required and supervise all accounting tasks that are involved in the T&E payment process
10. Proactively work towards increasing internal controls and process efficiencies
11. Implement regular (weekly, monthly, annual) reporting related to T&E in order to support procurement and finance teams
12. Identify and report on key metrics and KPIs for expense reporting and credit card administration
13. Identify, report, track, and resolve issues and offer suggestions for system/process improvement
14. Establish and manage travel expense help desk support and procedures
15. Ensure clear and updated communications with all departments regarding T&E policies and procedures
16. Support implementation of integrated workflow based T&E platform and other technology & automation initiatives
17. Develop and maintain SOP's with appropriate communication to ensure employees understand the standardized process
18. Support statutory audit and coordinate the audit process for T&E areas
19. Recommend, implement and maintain process improvements using robust continuous improvement principles such as Lean and Six Sigma

Work Experience
8 -- 10 years of experience in travel expense management practices
--5 -- 7 years of experience as a team lead in managing people
Experience in an international environment
Strong project management skills
Concur Experience a must
SAP Experience a must
Experience in Shared Service Environment a must
Demonstrated experience within a high volume business at operational level
Knowledge of US GAAP, SOX Compliances

Bachelor's or Master's Degree in Accounting
MBA Finance preferred

Job Posted By

Deepti Achhreja
Senior Manager

About Organisation

ABC Consultants Pvt. Ltd.