Job Description Division: Finance Department: Finance Job Title: Reports to: Responsible for: Director of Finance General Manager Finance Manager Purchase Manager IT Manager All finance related employees Main Duties ? To know all terms and conditions of the management agreement and to ensure that they are adhered to. ? To maintain, complete and supported accounting records of the hotel as per the Company?s policies and procedures. ? To implement local accounting procedures to ensure compliance with local government regulations, after approval from the area and/or corporate offices. ? To prepare and interpret the financial statements and reports of the hotel. ? To audit the accounts, records and transactions of the hotel, aided by ongoing efforts to streamline internal control procedures. ? To assist in compiling, together with the General Manager and Heads of Division, all budgets and forecasts covering all activities of the hotel and to maintain all budget control procedures. ? To assist in the administration of credit and collection procedures. ? To implement all necessary controls in order to safeguard the assets of the hotel and to maintain records for the fixed assets, operating equipment, supplies and inventories. ? To ensure that hotel expenses are minimized through the use of effective purchasing and by obtaining the most competitive prices for goods and services. ? To understand hotel tax obligations, ? To obtain the requisite government licenses and approvals for the operation of the hotel ? To review and ensure proper procedures and controls of purchasing, receiving, storing and requisitioning functions, i.e. Materials Management functions. ? To liaise with both internal and external auditors in compliance with the Company?s requirements. ? To administer the legal aspects in compliance with the Company?s requirements and the law. ? To keep and safeguard all contracts, leases, insurance policies, licenses, and all legal and financial documents. ? To administer hotel insurance matters in conjunction with the locally appointed insurance agent. ? To assist the General Manager in the compilation of all departments? written policies and procedures into the hotel?s own in-house policy manual Administration ? To ensure that the Departmental Operations Manuals are prepared and updated annually ? To ensure that all financial, legal and insurance records and files are maintained according to the established standards computerized where possible. ? To ensure that all meetings are well planned, efficient and result oriented. ? To ensure that a complete database and library is maintained on all hotel equipment, furnishings, key suppliers, to include catalogues, price lists, reference data, etc. Personnel Management ? To manage the staffing of the Finance and Administration Division, ? To maximize productivity and morale by setting goals, providing clear guidelines and by developing team spirit. ? To assist in the building of an efficient team of employees through Multi Skilling, Multi Tasking and flexible scheduling and by taking an active interest in their welfare, safety and development. Others: ? In the absence of the General Manager ensures the efficient and economic operation of the Hotel providing services and support to other divisions as required. ? To prepare the Annual Business Plan in accordance with the guidelines of Hotels India ? To carry out any other reasonable duties and responsibilities as assigned Candidate Profile Experience & Educational Qualification: In case of Qualified CA, 10+ Years post qualification In case of Non CA, 15 + years of experience Must Have Industry Experience: ? The latest 5 years experience Must be with HOTEL Industry ? Must have worked for at least 3-5 years in the same capacity as Financial Controller with 5* Indian hotels or International branded hotels. Other Competencies: ? Change Management ? Generates activity and seeks new challenges to improve work performance; demonstrates an optimistic outlook and recovers quickly from failure. ? Commercial Awareness ? Shows awareness of markets and ensures up-to-date knowledge of competitive environment; Demonstrates an awareness of new business opportunities and seizes and acts upon them; is aware of financial issues such as revenue enhancement, costs, profits / losses cash flow etc; Identifies opportunities to ensure sustainable profit growth is achieved through implementing cost-effective methods. ? Decision Making ? Makes sound decisions quickly under pressure; Takes calculated risks based on adequate information and analysis; Makes rational and balanced judgments on the basis of available information. ? Organization Savvy ? Accurately identifies and effectively presents the key points of an argument; Promotes ideas; Establishes links with people within and outside the business and uses this network for the organization?s advantage. ? People Development ? Encourages a culture of continuous personal and worked-related improvement through own actions and ensures learning from successes and failures; Guides and coaches staff; Passes on personal expertise and draws on the diverse backgrounds, skills and knowledge of people while defining and reinforcing standards and appropriate behavior. ? Problem Solving ? Reconciles conflict and probes for information for more in-depth relevant information for decision-making; Analyses numerical data and relevant sources of information in order to draw appropriate conclusions and check facts to establish causes and effects; Produces new ideas and a rang of solutions to meet the demands of the situation. ? Strategic Orientation ? Selects the most appropriate tactic(s) from a range of alternatives and conveys the plan to others; Sets organizational strategy in line with organizational vision and uses multiple, relevant resources to achieve objectives; Negotiates with a variety of approaches.