Contracts Coordinator

  • Calgary
  • Confidential
  • 6-8 years
  • 16 Feb 2015

  • Project/ Program Management non IT

  • Oil/ Gas/ Petrochemicals / Refinery
Job Description


* Ensure that the required documentation is appropriately completed and submitted to clients for contract initiation;
* Working with Operations Manger and Account Managers in the negotiation or contracts and contract renewals;
* Working closely with the Operations Manager and assisting in posting of referral positions, entering referral candidates into the recruitment database;
* Provide updates and reports as required to Operations Manager to keep information accurate and up to date;
* Liaison between Recruitment team, Clients and Contractors;
* Assist in the preparation of weekly and monthly reporting; working closely with the other Contracts Coordinator;
* Work with the other Contracts Coordinator to ensure required travel information is provided and then communicate that to the contractor;
* Obtained required personal information from contractors to initiate contracts and/ immigration process;
* Liaising with legal counsel and contractors for Immigration process;
* Liaising with contractors for travel requirements;
* Prepare and manage contractor agreements;
* Utilize the applicant tracking database through solid understanding of client needs;
* Implement process improvements as needed to drive productivity and quality;
* Ensure policy and process compliance in with clients/ candidates/ contractors;
* Set up contractors in Navision, update, and maintain changes to rates and approvers;
* Responsible for document control.

Other Account-abilities:

* Managing office maintenance as required
* Take on various tasks as required
* May be required to work extended hours to meet client deadlines


* Strong ability to communicate internally and with external clients;
* Ability to work with confidential personnel information;
* Strong client focus;
* Excellent interpersonal, communication & researching skills;

* Ability to initiate & maintain long term professional relationships;
* Excellent communication skills, both verbal and written;
* Excellent interpersonal skills and the ability to listen effectively;
* Ability to continually prioritize tasks;
* Ability to work in a team atmosphere;