Secretary

Ciel Hr
  • Bangalore
  • 10-15 lakh
  • 5-10 years
  • Views
  • 28 Mar 2017

  • Administration/ Facilities

  • Capital Goods/Machinery
Job Description

Liaising with government officials and external parties for effective meetings and events
Provides sophisticated calendar management. Prioritizes inquiries and requests while troubleshooting conflicts with little guidance; makes judgments and recommendations to ensure smooth day-to-day engagements.
Provides comprehensive support services to the India Regional Head that ensures a professional, responsive and effective experience with the organization as a whole.
Administers correspondence, manages incoming calls, and prioritizes phone messages, emails and mail. Handles all calls and visitors with grace, sophistication and professionalism
Work with Global communication team to manage the regional communication (Branding and story writing and publishing them in intranet and social sites).
Responsible for making sure the compliance of the branding systems regionally as per global guidelines.
Ensure On time and accuracy of the task / schedule with desired confidentiality
Works in a professional and focused manner to schedule internal and external meetings including, but not limited to, BPR, BOR and Other regional and project teams, etc.
Uses Outlook, Word, Excel and PowerPoint to produce materials for internal and external meetings and conferences.
Support the Regional head in the preparation and presentation of reports, proposals, budgets and related activities in servicing and developing contracts and relationships with stakeholders and partners and documents required for key decision making.
Takes notes and distributes meeting minutes, agendas and meeting packages.
Manage and produce written and visual/multimedia content for email, intranets, website, and social media networks to raise the visibility of the company
Works closely with regional plant team to arrange meetings and events as needed.
Answers and direct calls and emails of the Regional Head of a general nature.
Maintains workflow under pressure and in a fast-paced, high-profile work environment.
Writes error-free, well-expressed emails and letters for various events and announcements.
Maintains confidentiality and uses a high degree of discretion.
Maintains physical and electronic office filing systems for Regional Head
Displays excellent communication skills including presentation and negotiation skills required in working with guests, vendors, and coworkers and including the ability to communicate effectively and remain calm and courteous under pressure.
Displays engaging interpersonal skills including the ability to think and act strategically, provide sound judgment, and provide a positive and energetic attitude.
Provides systematic and dependable follow up, as well as a high level of organization and preparedness.
Updates and maintains phone lists for Regional Head.
Provides complex travel arrangements. Becomes familiar with the specific, detailed needs of the Regional Head and travel partners; creates consistent travel itinerary portfolios for reference and be available during travel times to quickly address any last minute changes or cancellations.


Competencies/Skill sets for this job

Troubleshooting Intranet Branding Multimedia Stakeholders

Job Posted By

Busheera Khan
Senior Consultant

About Organisation

Ciel Hr