Female Executive Assistant to Director(on Third Party Payroll)

GlobalHunt India Pvt. Ltd.
  • Gurgaon
  • 10-11 lakh
  • 4-8 years
  • Views
  • 16 Nov 2016

  • Administration/ Facilities

  • Engineering
Job Description

Key Responsibilities Area

Organizing meetings with Vendors, Responsible for Vendor Registration and Payment release;

Overall administration and infrastructure responsibilities for visiting the Project Site;
Preparing confidential documents including analysis of key data points and Assisting the team in
developing Analysis reports and presentations for reviews;
Preparing Agenda, Minutes and Documentation for meetings; Organizing, planning, and coordinating
logistics support for meetings, conferences, internal seminars, workshops, trainings etc.;
Responsible for distribution of agenda, confirmation of participants, distribution of informational
materials and/or other pre-meeting initiatives with attendees;
Administrative follow-up of matters incl. meetings files and post event evaluation for future reference;
Liaise with attendees on the summary minutes of meetings with special emphasis on resolutions,
initiatives and/or special assignments resulting from the meeting;
On behalf of the Director, follow up and monitor the progress on action items decided in the meetings and
expediting their resolution;
Organizing all employee meets/ releasing important employee communications/ Departmental
Reviews/ Business Reviews;

Other Essential Elements

Full management of a very busy and complex diary that includes regular multi-time zone scheduling
Manage, prioritise and respond to all e-mails on behalf of the Director
Read and prioritise any documents, presentations, board papers or requests that come into the

Competencies/Skill sets for this job

Organizing Meetings Vendors Vendor Payment Release

Job Posted By

About Organisation

GlobalHunt India Pvt. Ltd.