Company Secretary

Vector HR Consulting Pvt. Ltd.
  • Gurgaon
  • Confidential
  • 7-12 years
  • 429 Views
  • 16 Feb 2015

  • Company Secretary/ Secretarial

  • Oil/ Gas/ Petrochemicals / Refinery, Power/ Energy, Engineering
Job Description

General Job Description
The company secretary will be responsible for the efficient administration of the secretarial function,
particularly with regard to ensuring compliance with statutory and regulatory requirements.

Specific Responsibilities
Secretarial Functions
* Compliance to Companies Act 2013, listing agreement and other allied laws & procedures
* Maintain Statutory Records and Statutory Registers i.e. Minutes of the Board Meeting and General
Meetings, Statutory Registers under Companies Act 2013 and allied laws
* File e-forms with MCA with respect to necessary Corporate Actions (Items under Section 179 of
Companies Act, 2013, Appointment of Director, Allotment of Shares, Annual Return, Balance
Sheet & Profit & loss, Appointment of Auditors etc.)
* Maintain adherence to all procedures under Companies Act, 2013 with respect to various
corporate actions
* Prepare Notice, Agenda, and other necessary papers for the Board & Shareholders Meetings,
handling of board and shareholders meeting
* Prepare agenda notes for shareholders' agreement approval
* File the application to NSDL for issue of shares in D-Mat form and for allotment of ISIN.
* Fulfill the information requests of various department regarding corporate information and
documents
FEMA Compliance
* File required documents with FIPB with respect to downstream investment
* File required documents with authorized Dealer with respect to Foreign Direct Investment
* Obtain the Statutory Auditors Certificate with respect to downstream investment compliance
Stamp Act Compliance
* To file application for payment of stamp duty for issue of shares
* To obtain stamp duty certificate from Collector of Stamps, New Delhi
Deliverables
* Keeping board members informed of their legal responsibilities.
Desired Profile
* Education
o Certified company secretary
o Law graduate (preferable)
* Experience
o 8-10 years of experience in a listed company, preferably

Main Interfaces
* Legal Head and Company Secretary
Reports to
* AGM -- Company Secretary


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About Organisation

Vector HR Consulting Pvt. Ltd.