Payroll Specialist

Agility Logistics Ltd
  • Irvine
  • Confidential
  • 2-5 years
  • 13 May 2015

  • Operations, Finance/ Accounts

  • Logistics/ Courier/ Cargo/Transportation
Job Description


The Payroll Specialist performs all duties necessary to process multi-state payroll for exempt and non-exempt employees. In this role you will maintain related records, voluntary deduction reports, involuntary deductions such as levies and garnishments, preparing accounting transactions, documenting and updating procedures, and preparing special reports for management.

This position requires general knowledge of common payroll and general accounting practices. Work well to maintain both routine and non-routine administrative accounting work performed using general procedures and processes to follow, but variations in these procedures are typical.


Responsible for controlling timely and accurate payroll input through internal system and external payroll service bureau.
Ensures that only authorized salary information issued, proper accounts are affected and accruals are accurate.
Maintains confidentiality of employee information.
Prepare payroll and accounting journal entries, including reconciliation of payroll related GL accounts.
Research and respond to inquiries relating to payroll issues. Take appropriate action to identify and resolve problems. Works closely with Human Resources Management team.
Establish and maintain payroll files. Update employee profile and payroll status changes.
Monitor and maintain controls for the flexible benefits program and tax-sheltered annuities.
Assist auditors for the purpose of providing supporting documentation and /or information on internal process that is required for audit...
Work with 401(k) and annual census.
Prepare EDD and Labor Statistic reports and a variety of payroll related documents.
Compiles statistical and payroll data from a variety of sources to create reports for both internal and external purposes.
Researches discrepancies of payroll information and/or documentation (e.g. time sheets, leave time, salary, supplements, etc.) for the purpose of ensuring accuracy and adherence to procedures prior to processing.
Must be able to work in a team environment and establish strong cross-functional relationships.
All other duties as assigned by leadership


2-3 or more years of Payroll Experience strongly preferred
Knowledge of ADP Enterprise, ADP eTime aplus
Knowledge of payroll federal and state taxation laws, regulations and requirements.
Solid organizational and strong verbal and communication skills.
Exceptional problem solving skills and strong attention to detail.
401K experience.
Excel proficient; pivot tables
Excellent written and verbal communication skills are required in order to respond to employee payroll issues.
Ability to work independently with strong time management and organization skills.
Well versed with standard payroll concepts, practices and procedures.
Ability to assume responsibility, display initiative and exercise good judgment.
Present a positive image when communicating with staff members. Properly handle all confidential matters.
Multi-state payroll a plus.


Ability to work in a team environment; provide and accept constructive feedback
Excellent interpersonal and strong written and verbal communication skills
Respond to customer's needs, with a sense of urgency and customer service orientated
Ability to operate in global environment
Able to receive direction from several areas and have the ability to balance multiple priorities by prioritizing
Detail oriented


English is the principal language for this position. This position requires good written and verbal communication skills and the ability to communicate effectively in a diverse multicultural environment.


Experienced with Payroll/HRIS system. Proficiency in the use of Microsoft Office, Excel (Pivot tables) and Word software is required.

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Agility Logistics Ltd