Purchasing Negotiate best rates and ensure competitive prices obtained for all activities pertaining to the Mall operation.
Vendor management Keep researching the availability of the capabilities in local market and develop vendors needed for the Mall operational activities.
Tendering Vendor - Development and selection, Floating of RFQ as per the Purchase/Service Requisitions received from the Mall Management Team and Pre-bid meetings are carried out with the vendors. Analysis of bids jointly with the user departments.
Negotiation & Award - Techno-commercial discussion with the vendors and Short-listing, Analysis of rates (jointly with user departments), Market research/ Comparison of rates with existing ones. Negotiation with the short listed vendors primarily in terms of Price, delivery schedule and Payment terms. Preparation of Business Case/ Financial approval. Preparation and Issue of LOI/ WO/ PO/ Agreements as per tendered requirements
Coordination - Coordination between the Mall Management team and contractors/Vendors for certification of bills. Coordination between the accounts team and contractors/Vendors for ensuring timely payments to the vendor. Follow up with the vendors for timely delivery.
Material Management - Ensuring the material is delivered at the right place. Quantity reconciliation and amending the order quantities, reordering & replacements. Follow up with the vendors for timely delivery.
Store Management Manage inventories and all records of the consumption and purchases on monthly basis.
Contract Management - Follow up with the Contractors for timely execution and penalising in case of delay. Settlement of vendor claims in terms of extra work. Contract Management as per the clauses mentioned in the tender documents.
Non-stop execution of work until completion. Selection of back-up vendors in case the vendor fails to deliver. To provide sub-contracting support to the vendors.
Timely Deliveries. Follow up with the vendors for timely deliveries
Legal be aware of the legal and insurance requirements with regard to all activities, and ensure strict adherence to these.
Internal Reporting Provide timely reporting internally, and quick response to internal requests for information. Attend those meetings / forums nominated by your Manager.
Administration: Maintaining a MIS of all vendors and ensuring timely renewal of contracts, after proper feedback from the related users. The incumbent is responsible for providing a basket of adequate & comparable quality options to choose from, negotiate and complete documentation.